Moving Tips

We know firsthand there is ALOT to think about when you’re preparing for a move. We want to offer you all the tools you’ll need to set yourself up for a stress-free move. These are just some quick pointers to help you navigate through the process of finding a moving service and the top mistakes to avoid:

1. Not Getting an Estimate in Writing

No matter how big or small your move, you should always get an estimate from movers in writing. Whether it is in person or sent to you through email, always have it in writing. Make sure that it clearly states the cost for your move as well as all the services included for that price and just as important all the services that are NOT included in that price.

2. Not Giving the Movers a Complete Inventory of what you are Moving

For a moving company to give you an accurate quote they will need an inventory of items that you will be moving along with additional services you may need. With modern technology, movers can take your inventory over the phone and enter it into estimating software or they can send someone to your home for a visual estimate. Either way, make sure that they know about everything that you are moving so they can give you an accurate price.

3. Choosing the Least Expensive Mover

Shopping for service is much different than shopping for a product. When shopping for the same product (cars, clothes, electronics etc.) it is easy to compare prices at different stores. But when shopping for a service like movers, it is not apples to apples. The level of training and professionalism varies across different levels of companies which is one of the most important things to remember when comparing the price of movers. Choosing the least expensive mover could end up costing you much more than you anticipated, sometimes with hidden fees and others with extensive damage to your belongings. Always pick a company that you feel comfortable with, not necessarily the lowest price. Follow your gut and save yourself an unneeded headache.

4. Not Asking about Extra Charges you might be Charged

Unfortunately, some moving companies will not tell you about certain charges unless you ask (which of course is a red flag). You should ask if your estimate includes fuel, travel time, insurance, stairs and/or elevators and packing of your boxes if needed. All these items SHOULD be listed on your estimate that is in writing but if they are not be sure to ask about them.

Not Paying a Deposit for your Move

You should never pay for your move upfront or pay a large deposit, BUT a small deposit to secure you a moving crew and truck is always a smart move. When a mover takes a deposit, they will usually secure a moving crew and truck for you and anyone else that booked a move and paid a deposit. This will help the moving company properly schedule their trucks and avoid ‘overbooking”. Companies that don’t take deposits usually book more moves for a day then they can handle knowing that some may cancel. This method causes them to “overbook” frequently which could leave you hanging on moving day without a mover. Always secure your mover with a small deposit.

If you have any questions or concerns about the quote you receive from our company or any other company, we will be more than happy to help clarify any items and translate any “Moving Language”. Call or e-mail us anytime!

Moving into or out of a building? Here are a few steps to keep things smooth:

• Know the Rules: Every building has its own moving policies. Get in touch with building management early to go over the do’s and don’ts.
• Book Elevator Time: Elevators are in high demand on moving day. Reserve a time slot so you’re not left waiting.
• Insurance Certificate: Some buildings need movers to show proof of insurance. Check if this applies and ask your movers for a certificate if needed.
• Truck Parking Spot: Avoid last-minute surprises by confirming the truck parking area or any specific entry points.

Deciding between a DIY move and hiring professional movers is one of the first big choices you’ll make when planning a relocation. Each option has its own set of pros and cons, and the right choice depends on factors like your budget, schedule, and stress tolerance. Here’s a breakdown of what to consider with both options.

Doing It Yourself

A DIY move might be appealing if you’re on a budget or like having full control over the moving process. But while it can save money, it’s important to understand the responsibilities involved.

Pros:

• Cost Savings: Renting a truck and managing the move yourself can be more affordable than hiring professionals, especially if you’re moving locally. With no labor fees or service charges, you’re only paying for the truck, gas, and maybe a few supplies.
• Flexible Timing: With a DIY move, you have control over the schedule. You can take breaks, adjust timelines, and move at your own pace, without being tied to a professional crew’s availability.
• Personal Control: Some people prefer handling their own belongings, especially valuable or fragile items. Packing and moving your own items can give you peace of mind, knowing they’ve been handled with care.

Cons:

• Physical Effort: Moving can be exhausting, especially if you’re managing heavy items and multiple trips. Be prepared for lifting, bending, and moving up and down stairs, which can take a toll on your body.
• Additional Rentals and Supplies: Besides renting a truck, you’ll likely need to rent or buy equipment like dollies, blankets, and tie-downs to ensure items stay secure during the move.
• Time Consuming: A DIY move can take much longer than hiring professionals. Loading, unloading, and driving can eat up hours or even days, adding stress to the overall process.

If you’re physically able, have a few helping hands, and are comfortable taking on the planning and coordination, DIY moving might be a good fit. Just be realistic about the work involved, especially if you have a lot of heavy furniture or fragile items.

Hiring Professional Movers

For many, hiring professional movers can be a worthwhile investment. Experienced movers can make the process easier, particularly for long-distance moves or complex relocations involving multiple levels or tight spaces.

Pros:

• Expert Handling: Professional movers bring experience and skills to the table. They know how to handle tricky items like pianos, appliances, or oversized furniture, reducing the risk of damage.
• Efficiency: Movers can work quickly and efficiently, often completing a move in a fraction of the time it would take to do it yourself. This can be especially helpful if you’re on a tight schedule or moving day has limited hours.
• Less Physical Stress: With movers doing the heavy lifting, you can focus on other important tasks without straining your back or exhausting yourself.

Cons:

• Higher Cost: Hiring movers is more expensive than a DIY approach, and costs can vary based on distance, timing, and added services like packing and unpacking. However, many find the investment worthwhile for the convenience and expertise.
• Scheduling Constraints: Professional movers typically have set schedules, and availability can be limited during peak seasons. Booking early helps, but it may mean you’re working within their availability instead of yours.

Hiring movers can be an excellent choice if you’re looking for a less physically demanding move or if you have complex items that need special handling. Though it costs more, it often provides peace of mind, especially for long-distance or large moves.

So, which is Right for You?

Ultimately, choosing between a DIY move and hiring professionals depends on your specific needs and circumstances. If you’re looking to save money and don’t mind the physical effort, a DIY move might suit you. On the other hand, if you want convenience, efficiency, and expertise, hiring movers could be well worth the cost.

Ask yourself what your budget allows, how much time you can commit to the move, and how comfortable you are with lifting and transporting heavy items. Weigh these factors to find the best fit, and whichever option you choose, good planning will make all the difference!

When booking a moving service, it’s tempting to skim through the terms and conditions, but those details are crucial for a smooth experience. Reading through the fine print helps you understand what to expect and clarifies your responsibilities as the customer. Here’s what to pay attention to and why it matters.

Included Services

Movers may offer packages with different levels of service, such as basic loading and unloading, or full-service options that include packing and unpacking. Confirming what’s included in your specific package helps avoid assumptions and ensures you’re prepared on moving day. If you need any additional services—like packing fragile items, disassembling furniture, or moving specialty items like pianos—make sure these are explicitly listed in the contract. Knowing precisely what’s covered can prevent misunderstandings about what’s expected of the movers and what may come with added costs.

Extra Fees and Potential Charges

Some moving services come with additional fees based on certain conditions or challenges encountered during the move. For example, fees can be added for fuel, travel distance, stairs, elevators, long carries (for properties without easy access), or special packing materials. Carefully reviewing these potential costs upfront ensures you won’t be caught off guard with unexpected charges. Ask your moving company to clarify these charges before signing the contract so you can budget accordingly and avoid unwelcome surprises on moving day.

Customer Responsibilities

Moving companies often have a list of responsibilities that fall on the customer’s end, such as ensuring a reserved parking space, confirming elevator access, or preparing large or delicate items for transport. Understanding your role in the process means you can take care of these tasks in advance, ensuring the move proceeds efficiently without delays. For instance, some buildings require you to reserve the elevator for a certain time slot, while others may need you to obtain a Certificate of Insurance from your mover to protect against potential damage. Knowing these requirements early helps avoid last-minute scrambling.

Damage and Claims Policies

Every moving contract will have clauses regarding liability for loss or damage to your belongings. This section outlines what happens if items are damaged or lost during the move and details the mover’s responsibility to either repair, replace, or offer compensation. Understanding this part of the contract can be especially important if you’re moving high-value items, as the mover’s liability is often limited unless you opt for additional coverage. Reviewing these terms allows you to make informed decisions about any supplemental insurance or valuation coverage you might need for valuable items.

Time and Delivery Windows

Some contracts include specific time frames or delivery windows, which can affect your schedule if moving long distances. Check the contract for details on delivery timing, as well as any penalties or charges if a delay occurs on either end. Knowing the estimated delivery window helps you plan your arrival and avoid any potential storage fees or inconveniences associated with delays.

Taking a few extra minutes to review these details can save time, money, and potential stress—setting the right expectations for a seamless move.

Protecting your stuff is a big deal! Here’s the lowdown on coverage options:

• Basic Coverage: Movers typically provide a standard level of coverage known as Released Value Protection. This is often included at no extra cost but offers minimal coverage—usually around $0.60 per pound per item. While this might cover minor items, it’s not ideal for high-value belongings. This option is best for items that are low-risk or easier to replace.
• Full Value Protection: For more comprehensive coverage, Full Value Protection is available at an added cost. With FVP, if an item is lost, damaged, or destroyed, the mover is responsible for either repairing or replacing the item or reimbursing its current market value. This option is great for valuable or sentimental items, as it offers higher security and peace of mind. Costs vary based on the mover, your shipment’s value, and any deductibles you choose, so it’s worth discussing specific rates with your moving company.
• Third-Party Insurance: If you’re moving particularly valuable items, you can also look into third-party insurance providers. This option lets you customize coverage beyond what’s offered by the moving company, protecting higher-value items at replacement cost. This can be especially helpful if you have fine art, jewelry, or other high-value belongings. Be sure to ask your movers for any paperwork you’ll need to provide to your third-party insurer to ensure a smooth claims process.

Your movers can walk you through the best options to keep your things protected.

Tipping movers typically ranges from $5 to $10 per mover per hour or about 10-20% of the total moving cost, depending on the complexity and length of the move. It’s customary to tip at the end of the job after inspecting everything to ensure your items arrived safely. For multi-day moves, you may choose to tip at the end of each day as a way to show appreciation for their ongoing effort. Cash is generally the preferred method, but check with the moving company to see if they offer other payment options if that’s more convenient for you.

A Certificate of Insurance (COI) is a document required by many managed buildings to ensure that your moving company has adequate liability insurance. This certificate serves as proof that, in the event of accidental damage to the building or its property during the move, the movers are insured and capable of covering any necessary repairs or costs. If your building requests a COI, don’t worry—our team will take care of it. We’ll obtain the certificate from our insurance provider and send it directly to your building’s management, making the process hassle-free for you.